888 (KOMOX) RCAF WING OF THE
AIR FORCE ASSOCIATION OF CANADA
CONSTITUTION
1. The name of the Society
is:
888 (Komox) RCAF Wing of the Air Force Association of Canada.
2. The aims and objectives
of the Wing are:
1. To fully maintain, support and follow the official
aims and objectives of the Air Force Association
of Canada.
2. To support and assist Pacific Group to meet its objectives
aims.
3. To be supportive of all other Wings within Pacific Group.
4. To assist administratively and be supportive of
101 (North Island) Squadron in Port Hardy, B.C.
5. To foster and support community youth activities
and the Royal Canadian Air Cadets.
6. To sponsor and support 386 (Komox) RCAC Squadron, and
7. To support community charitable organizations.
3. The
following provisions shall be unalterable in accordance with the Society Act
of British Columbia and the policy of the Association:
1. The Wing shall be democratic, non-sectarian and shall
not be affiliated or connected directly or indirectly with
any political party organization.
2. The Wing shall stand for loyalty to the country, and
for
the principles of democratic and ordered government,
for a National and united spirit and for a strong and
united comradeship among all who served in the military
or civil aviation.
3. The Wing shall be an all ranks organization insofar as
its military and ex-military members are concerned, and
no member shall be entitled to precedence for any reason
except for his elected standing.
4. On winding up or dissolution of this Society (Wing),
funds or assets remaining after all debts have been paid
shall be transferred to such charitable organization or
organizations registered under the provisions of the Income
Tax Act (Canada) as may be determined
by the members of the
Society (Wing) at the
time of winding up or dissolution. This
provision shall be unalterable.
BYLAWS
BYLAW ONE
1. Definitions
The following definitions
are provided in order to provide clarification to this document.
1.1 The term “Association” shall mean the Air Force
Association of Canada.
1.2 The term “Group” shall mean Pacific Group of the
Air Force Association of Canada.
1.3 The term “Wing” shall mean 888 (Komox) RCAF
Wing of the Air Force Association of Canada.
1.4 The term “Wing Meeting” shall mean a general
meeting of the Wing members.
1.5 The term “Wing Executive Council” (WEC) shall mean
the elected/appointed directors/officers of 888 (Komox)
RCAF Wing.
1.6 The term “Member” when used alone shall mean all
categories of membership.
1.7 The use of masculine or feminine terms shall be interpreted
as interchangeable with the appropriate term of the
opposite gender in the same context.
1.8 The term “Ordinary Resolution” (non-financial) shall
mean as is defined in the Society Act of British Columbia,
and will require the accord of the members who are in
attendance of the meeting and being eligible to vote.
1.9 The term “Special Resolution” (financial) shall mean as
defined by the Society Act of British Columbia, and will
require the accord of a three-quarters (75%) majority of
the quorum of the Wing’s members, in good standing,
in attendance of any Wing meeting and eligible to vote.
BYLAW TWO
2. Wing Organization
2.1 The affairs of the Wing shall be administered by an
Executive Council that will consist of the following
Board of Directors:
A. Wing President
B. 1st Vice President
C. 2nd Vice President
D. Treasurer
E. Secretary
F. Immediate Past President
G. Honourary President
2.2 The WEC, with the exception of the Immediate Past
President and the Honourary President, shall be elected
at
the Wing’s Annual General Meeting (AGM).
2.3 The President, in consultation with the WEC, may appoint
an Honourary Wing President when a suitable candidate
is available and is willing to serve in that capacity.
2.4 Duties of the individual Directors on the WEC shall be
as follows:
A. The Wing President shall:
1. Be responsible to the Group President,
through the Group Regional Vice President
as applicable, for all Wing activities that may
have a bearing on Group or National.
2. Be responsible to the Wing membership
for
the general supervision of the Wing and to
see that the constitution and bylaws are enforced.
3. Have the authority to call meetings as
required and
will ensure all concerned are given the required
notice of such meetings.
4. Be an ex-officio member of all Wing Committees.
5. Endeavour to co-ordinate all activities
of the Wing
and promote and stimulate growth and expansion of
the Wing.
6. From time to time review the activities
of the Wing
to see that the purposes of the Wing as outlined in this
document are being fulfilled.
7. Establish an advisory committee of Past
Presidents
to make recommendations on any issue when he
considers such action necessary.
B. The Wing 1st Vice President shall:
1. Assist the President in the general supervision
of the Wing.
2. Carry out other duties as directed by
the President.
3. Act on behalf of the President when the
President
is absent.
C. The Wing 2nd Vice President shall:
1. Assist the President and the 1st
Vice President in the
general supervision of the Wing.
2. Carry out any other duties as directed
by the President
of the Wing.
3. Act on behalf of the President when both
the President
and 1st Vice President are absent.
D. The Wing Treasurer shall:
1. Act as Director of Finance for the Wing
by recording,
monitoring and controlling the flow of Wing funds.
2. Provide financial guidance to the entertainment
regarding the funding of Wing activities and
planning fund raising events. Accurate record of
such events shall be kept.
3. Receive collected membership fees from
the
Membership Chairman, take charge of all funds and
securities of the Wing, receive all monies due and
deposit to the Wing bank account, make payment
of all bills that are authorized by the WEC for payment.
4. Ensure that two Directors that have been
authorized to
do so have signed cheques presented for payment.
5. Present all Wing accounts, to the firm
retained by the
Wing for that purpose, for annual audit.
6. Keep such financial records, including
books of
accounts, as are necessary to comply with the law and
the requirements of the Wing and render financial
statements as required.
E. The Wing Secretary shall:
1. Conduct Wing correspondence as directed
by the
Wing President.
2. Issue notices of all Wing meetings and
ensure that
minutes are kept and distributed as required.
3. Ensure that an up-to-date filing system
is maintained
and that all Wing correspondence is appropriately filed.
4. Complete and submit the Annual Report
at the appropriate
time.
5. Complete and submit, with payment, the
filing for the
Society Act of British Columbia at the appropriate time.
F. The Wing Immediate Past President shall:
1. Assist the Wing President in carrying
out the
aims and objectives of the Wing.
2. Provide continuity to the WEC.
3. Carry out such other duties as directed
by the
Wing President.
4. Chair the Nominations Committee prior
to the
AGM and conduct the election of Directors and
Officers at the AGM.
G. The Wing Honourary President shall:
1. Assist the Wing President in carrying
out the
objectives of the Wing.
2. Provide advice to the WEC as required
to ensure
that the Wing maintains the traditions of the RCAF.
3. Provide advice to the WEC as required
to ensure
that the traditions of the Wing are maintained.
2.5 In addition to the Wing Executive Council, the following Officers will be
elected at the AGM:
A. Membership Chairman
B. Entertainment Chairman
C. Housing Chairman
D. Bulletin Chairman
E. Publicity Chairman
F. Welfare Chairman
G. Gaming Chairman
H. Gaming Treasurer
I. Sergeant-At-Arms
2.6 The above Officers shall carry out the required duties in their own
designated area of responsibility, always keeping in mind the aims
and objectives of the Wing. They shall attend the monthly WEC
meeting in order to provide reports of their activities and to advise
the WEC on any matters of concern and provide appropriate
recommendations.
2.7 If a Director or Officer resigns his office, or without reasonable excuse
absents himself from three WEC meetings or is expelled or suspended,
his office shall be considered vacant. Such vacancies may be filled by
appointment by the WEC. A person so appointed shall hold the office
until the next AGM.
2.8 In addition to the Standing Committees listed above, requirements
may arise from time to time to establish other committees.
The Wing President shall have the authority to establish or stand down
such committees. The Wing President in consultation with the WEC
will appoint the Chairman of such committees. Such appointments
will end with the election of a new WEC at the AGM but may be
renewed subject to agreement by the newly elected President and the
incumbent Chairman.
2.9 Chairmen of such committees shall carry out their duties keeping in
mind the overall aims and objectives of the Wing. A detailed record
of expenditures and funds received will be kept and the Chairmen
will seek council from the Wing Treasurer in this regard. The
Chairmen will report to the WEC as determined by the Wing
President. On dissolution of such committees, any remaining funds
will be turned over to the Wing Treasurer. Examples of such
committees could be: a library committee, a sports committee etc.
BYLAW THREE
3. Membership
3.1 On being accepted as a member, each member is entitled to, and
shall receive, a copy of the Constitution and Bylaws of the Wing.
All members shall abide by the Constitution and Bylaws.
3.2 Memberships shall be classified as Regular, Associate and
Honourary.
3.3 The Membership Committee shall consider all applicants for
Regular membership. If there is doubt as to the eligibility, the
Membership Chairman will seek the advice of the WEC. All
applicants for Associate membership and Spousal Associate
Membership shall be forwarded to the WEC for consideration.
3.4 A member will be considered to be “in good standing” on
payment of current annual fees plus any outstanding obligations
to the Wing, by 1st of July annually.
3.5 Any one of the following is qualification for Regular membership:
A. Ex-member of the RCAF and any serving
or ex-member
of the Canadian Air Force (regular or reserve), or a
serving member or ex-member of any allied country.
B. Any person who is presently employed,
in direct support
of the aviation industry or has in the past been so
employed and has been honourably terminated from such
employment.
C. Any person serving as a civilian Air Cadet
instructor or is
performing a service to the Air Cadet League of Canada,
or has been honourably terminated from such employment.
D. Any person who served as an Air Cadet
for a period of
two years or more and was in good standing on departure
from the Air Cadet Squadron.
E. A specified Wing Associate member who
has been a
member in good standing for at least one year, and who
has served on a committee or in an elected capacity of the
Wing thereby demonstrating his support for the Wing and
the Association, may be recommended by the WEC for
Regular membership. Such action must be approved at a
General Wing meeting. The Wing must then forward the
name of the person elevated to Regular membership with a
copy of the minutes of the Wing meeting to National Info
Group for approval by the National Executive Council.
3.6 Qualification for Associate membership is:
A. Any person who is not eligible for Regular
membership
and who is of good character and supports the aims and
objectives of the Wing.
B. The number of Associate members at any
given time shall
not be more that thirty percent (30%) of the number of
Regular members.
3.7 Honourary membership may be extended to any person who
supports the aims and objectives of the Wing and who has
contributed to the welfare of the Wing and/or the advancement
of its aims and objective. Persons eligible for Regular membership
shall not be enrolled as Honourary members.
Nominations for Honourary membership must be submitted to National Info Group for approval
by the National Executive Council.
3.8 A member of the community may be appointed to an honourary
position in the Wing on approval of the WEC.
3.9 Life membership may be granted
as follows:
A. Regular and Associate members on a life-time
basis may not
be purchased, however, the WEC may recommend a member
for a Life membership through the awards program. This
recommendation shall be made in accordance with the
National Awards program and requires the concurrence of
Group and approval of National. If successful, the Wing
must continue to pay the prescribed membership dues to
Group and National.
B. Similarly, nominations for Honourary membership
on
a life-time basis are also subject to the concurrence of
Group and the approval of National.
3.10 Membership fees will be paid as follows:
A. All members shall pay membership fees
as determined
from time to time at a Wing General Meeting. The
membership will be notified of the proposed change
prior to the meeting.
B. The Wing shall pay the current National
and Group fees
of Honourary members.
C. New applicants shall pay fees at the current
rate which
shall be pro-rated after the 1st of January.
3.11 Cessation of membership:
A. Any member may resign from the Wing by
notifying the
WEC in writing.
B. Membership of any member ceases upon failure
to pay
their annual fee by 31st of July.
C. Any member may be suspended from the Wing
for
breach of his obligation, or of these Bylaws, or for
disloyal utterances or acts, or for profane or disorderly
conduct in a meeting of any body of the Wing, or for
maliciously making a false charge against a member,
or for conduct unworthy of a member, or which in any
way brings the Wing into discredit. The member
shall
have the right to appeal within 30 days. If
the appeal is
accepted by the WEC, the suspension shall be null
and
void, and the member re-instated. If the appeal
is denied
by the WEC, the suspension shall be for a period as
determined by the WEC.
D. Any member who has his membership re-instated
and whose
subsequent conduct warrants a second suspension, shall be
expelled from the Wing.
E. Any member who is expelled from the Wing
shall forthwith
forfeit all rights, claims and interest arising from or associated
with membership in the Wing.
F. When the WEC expels or suspends a member
or rejects an
application for membership, the Wing Secretary shall notify
Group and National.
3.12 Any other person who advocates the destruction of organized
government shall not be permitted to become or remain a member
of the Association.
BYLAW FOUR
4. Meetings
4.1 All Wing meetings will be held in the Wing, conducted in
accordance with Robert’s Rules and presided over by the Wing
President (in the absence of the President, by the Vice Presidents
in their respective order).
4.2 The Wing Annual General Meeting shall be held on the 1st Wednesday
of April. The Wing Secretary shall ensure that notice of this
meeting is published in a least one of the local papers in addition to
the usual notice given to Wing members.
4.3 Wing General Meetings shall normally be held on the 1st Wednesday
of every second month (February, April, June, August, October and
December). Special meetings may be called by order of the President
at any time. Members shall be given 14 days notice of any meetings
by announcements at the previous meetings, notices in the Wing,
e-mail, etc.
4.4 A quorum at any Wing General Meeting shall be 10 percent (10%)
of the voting members (regular and associate) in good standing, and
not less than three members.
4.5 WEC meetings will normally be held once a month at a time decided
by the WEC, however the minutes should be posted in sufficient time
for the members to read prior to the next General meeting. Special
meetings of the WEC may be called on 24 hours notice.
4.6 Ten percent (10%) of the members in good standing may petition
the WEC, specifying the reasons, in writing, for a Special Wing
meeting. Upon receipt of this petition, the Wing President shall
notify all members of the meeting 14 days prior to it taking place.
4.7 The President shall be an ex-officio member of all committees and
shall be notified at least 24 hours in advance of any committee
meetings.
4.8 Members may be permitted to speak for not more than three (3)
minutes at any one time, and in the absence of general consent,
no more than twice on the same subject.
4.9 Voting at Wing meetings shall be in accordance with the following:
A. All Regular and Associate members, in
good standing,
shall be entitled to one vote on each or any specific item,
except that the number of Associate members permitted
to vote shall not exceed 49 percent of the number of
Regular members in attendance.
B. Voting shall be by a show of hands except
for elections,
which will be by ballot. The majority of members in
attendance may request that the vote be by ballot on any
specific item.
C. Voting by proxy at Wing meetings will
not be permitted.
BYLAW FIVE
5. Elections
5.1 Election of Directors and Officers of the Wing will be held at the
Annual General Meeting or at a Wing Special Meeting, held for that
purpose. The term in office shall be for one year.
5.2 Eligibility to hold office:
A. Only members in good standing shall hold
office
in the Wing.
B. Associate members may be elected as Committee
Chairman or to any position on the WEC with the
exception of President, and 1st or 2nd Vice President.
5.3 A Director or Officer shall not hold the same office for more
than three consecutive years except by acclamation.
5.4 The Immediate Past President shall be responsible for Chairing
the Nomination Committee and shall be responsible for canvassing
the membership in order to find candidates that are suitable and
willing to serve as a Director on the WEC or as an Officer to chair
one of the standing committees.
5.5 When conducting the elections at the Wing AGM, the Immediate
Past President, as Chairman of the Nominating Committee
shall ensure that:
A. Nominations are accepted from the floor,
in addition
to those made by the Nominating Committee.
B. All candidates agree, either verbally
or in writing to
accept the responsibility of the applicable office.
C. Voting is carried out by ballot and that
sufficient
ballots will be available.
D. Scrutineers are appointed to monitor the
election
procedure and count the ballots.
BYLAW SIX
6. Financial
6.1 No salary or stipend will be paid to any Director, Officer
or Member of the Wing, and with the exception of salaried
employees, no member shall receive any money for his services
on behalf of the Wing other than compensation for travel
expenses, which will be set by policy developed by the WEC.
6.2 The WEC is authorized to spend a sum not to exceed
two thousand five hundred dollars ($2500.00) without the
approval of the General Membership. In an emergency
situation
that requires an immediate expenditure to maintain the working
integrity of the Wing, the WEC is authorized to spend a sum
not to exceed five thousand dollars ($5000.00), without
approval of the General Membership. All other
capital
expenditures require approval by a vote of 75 percent of a
quorum at a Wing General or Special Meeting.
6.3 A proposal for capital expenditure must be presented to the
WEC in sufficient time (14 days) to permit adequate discussion,
investigation, costing and approval of the WEC before
submission to the General Membership. Motions,
made
directly from the floor, to spend funds, will not be accepted
at any Wing meeting.
6.4 For the purposes of carrying out the objectives of the Wing,
the WEC may borrow, raise or secure funds in such a manner
as deemed necessary. These powers shall not
be exercised
without the sanction of a special resolution passed by a 75 percent
majority of a quorum at a General or Special meeting. Fourteen (14) days
notice and the purpose of the meeting must be given, subject to the
Societies Act of B.C.
6.5 An auditor shall be appointed for the purpose of examining the
Wing’s financial records. The auditor should be a member of a
recognized Association of Accountants and no Director, Officer or
employee of the Wing shall act as auditor for the Wing.
BYLAW SEVEN
7. Constitution
7.1 The Constitution and Bylaws shall be open to revision annually
at the Wing’s AGM. Submissions for amendments shall be given
to the WEC at least thirty (30) days in advance of the meeting at
which they will be considered.
7.2 Revisions of the Constitution and Bylaws shall be by special
resolution requiring a 75 percent favourable vote by a quorum
at a Special or Annual General Meeting.
7.3 After ratification by the Wing, the Constitution and Bylaws shall
be signed by five (5) members of the WEC and shall not be
considered in force until such time as they are approved by Group
and the Registrar of Companies for the Province of British Columbia.
BYLAW EIGHT
8. Member Indemnification
8.1 Subject to the Society Act of British Columbia, any member of the
Society assuming office either through the elective process, or upon
appointment, shall do so with the express that his heirs, executors,
administrators and estate shall for all time be indemnified and saved
harmless, from and against all costs, charges or expenses whatsoever,
which the incumbent sustains or incurs, in any action, suit or
proceedings which may be brought, commenced or prosecuted against
him, for or in respect to any matter, deed or thing whatsoever made,
done or permitted by him in the execution of his office; and also
against all costs, charges or expenses which he sustains or incurs in
relation to the affairs thereof, except such costs, expenses or charges
which are occasioned by his own willful neglect, default or through
a fraudulent act on his part.
BYLAW NINE
9. Official Seal
9.1 The WEC may authorize the design and production of the Wing’s
Official Seal. Upon acquisition, this seal will remain in the custody
of the Wing Secretary.
BYLAW TEN
10. Wing Regalia
10.1 The WEC may develop and approve a Wing crest, which may be
used as authorized by the WEC
